You Will Probably Have More Than One Dropzone It will take some experimentation and time to get it to stick, but it will be worth it! If you find yourself constantly skipping that “Dropzone cleanup,” that’s a sign that you aren’t scheduling it at the right time. It can be once a day, a few times a week, weekly, or whatever makes sense to you and your volume of information. Set up a regular schedule where you clear your Dropzone out.A Dropzone is not a working or temporary junk folder. Only save information here that you are later going to process and save.The danger of a Dropzone is the same as a physical inbox: it can become a place where things accumulate. By saving items to a particular location, you will have more opportunities to use automation tools to do the work for you.ĭropzone is very important that we included it in our Easy Organization System course. The less naming and filing you need to do, the better and the more accurate things will be. We will have tips later in the Challenge to make this process easier, but still - imperfect action (saving an email attachment to your Dropzone) is better than no action (letting it sit in Outlook never to be found again). When you are busy, you are much more likely to quickly save an item to your Dropzone vs. You have a central place where you’ve saved things and a central location to go when organizing them. Here’s why we love the electronic Dropzone: With physical paper, the most common solution is a physical inbox, but the same concept applies to digital items: If you don’t have a defined Dropzone - a place to put them - when you receive those email attachments, download those bank statements, or take those meeting notes, they’ll be spread all over the place and will be very difficult to find when you need them. The solution is to use a Dropzone: a defined place where you place incoming items until you are ready to deal with them. Sure, maybe occasionally you will do a purge or cleanup, but eventually, the same problem will come back. That’s right, they end up piled and scattered all over the place. Think about when you have incoming physical items like paper: what happens when you don’t have a defined place for them to go when they come into your life?
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